Enrollment systems + data automation

I turn school enrollment operations into reliable systems.

I help K-12 networks connect platforms, clean data, automate repetitive work, and move families from application to first day with fewer gaps.

See the systems LinkedIn

Enrollment operations Active system

Applications Multi-source intake

Synced

Data quality Match, dedupe, verify

Checked

SIS + reporting Clean records downstream

Ready

Daily enrollment intake 90 min → 18 min

10,000+ students enrolled

20 school networks served

Thousands of applications supported

18+ years inside K-12 operations

Selected systems work

Built for the parts of enrollment that cannot afford to break.

The work sits between families, operations teams, enrollment platforms, student information systems, and state reporting.

01 / Orchestration Python + Playwright + APIs

A dependable workflow for daily enrollment operations.

Routine imports, exports, data syncs, quality checks, and cleanup became one observable workflow with safeguards and clear completion reporting.

20+ connected workflow stages across multiple systems
Failure-aware retries for rate limits and browser issues
Anomaly gates stop questionable data before it moves

Collect Multiple sources

Validate Rules + counts

Deliver SIS + teams

08:02imports complete 08:11duplicates checked 08:19outputs verified

02 / Data quality Entity matching

Finding the same student across disconnected systems.

A matching engine compares historical and current records, scores likely matches, and surfaces duplicates before they distort enrollment counts or create downstream SIS cleanup.

Enrollment record Student A DOB + address + guardian

96% detection rate

Historical SIS Student A. DOB + address + guardian

This reduces SIS duplicate-record cleanup by 80% and prevents enrollment count distortions.

03 / Platform operations 20 schools

Enrollment infrastructure for a growing school network.

Platform implementation, school-year rollovers, checklist configuration, staff training, student information workflows, and reporting support across schools and teams.

Application intake School operations Student records Leadership reporting

"Pedro understood our enrollment process better than we did. The systems he built reduced our daily work from hours to minutes—and made it reliable enough that we could trust it to run while we focused on families."

— Charter School Network Operations Director

Long-view experience

Operations knowledge first. Technology where it earns its place.

I started close to families and school teams, then built the data, reporting, and automation systems around what the work actually requires.

That includes helping launch and improve a citywide universal enrollment system, supporting the opening and expansion of 15+ schools, and growing a network waitlist from 900 to 9,000 before universal enrollment.

Today

Enrollment systems + automation

Network-wide platforms, integrations, data quality, and reliable daily operations.

Scale

Network enrollment leadership

Recruitment, registration, compliance, dashboards, and team training.

Foundation

School operations + data

A ground-level understanding of the people and processes behind every record.

How I work

Automate it. Verify it. Make it understandable.

Start with the operating reality.

I map the actual handoffs, exceptions, deadlines, and family experience before choosing a technical solution.

Build checks into the workflow.

Counts, reconciliation, checkpoints, and failure states belong inside the system, not in someone's memory.

Leave a system others can own.

Architecture diagrams, runbooks, and plain-language one-pagers make the work maintainable after handoff.

Current practice AI-assisted engineering

AI is a capability multiplier, not the product.

I use AI-assisted development to investigate failures, refactor brittle automation, create documentation, and move from an operational problem to a tested solution faster. The standard stays the same: verified outputs, understandable code, and systems that work without constant supervision.

Python Playwright REST APIs Google Workspace HubSpot PowerSchool Genesis Finalsite Avela Git

About Pedro

Data is only useful when it changes what happens next.

I am an enrollment systems and data automation specialist with 18+ years of experience in K-12 charter school operations.

My work spans enrollment strategy, platform administration, data quality, SIS integration, compliance reporting, staff training, and the automation that connects them. I bring the context of an operator and the build habits of an engineer.

Based in New Jersey. Native Portuguese speaker, fluent in English, and experienced working across school teams, technical partners, and leadership.

Full background on LinkedIn

Start a conversation

Enrollment operations should not depend on heroic manual effort.

If your school network is dealing with disconnected systems, repetitive processes, or data you cannot fully trust, let's talk.

pedro@pedrolebre.com Connect on LinkedIn

Currently serving a charter school network. Open to select new engagements and consulting partnerships.